All Aces Promotional Staffing Shares Expert Tips for Scheduling Staff During High-Demand Events
All Aces Promotional Staffing is proud to help brands connect meaningfully with their audiences, and to support their 2026 campaigns with reliability and creativity.
All Aces Promotional Staffing provides trained professionals to enhance the experience of event attendees.
All Aces Promotional Staffing can provide enthusiastic, trained volunteers for any type of event or activation.
As marketers prepare for 2026 major events/high traffic activations, All Aces Promotional Staffing has tips for smooth execution and exceptional experiences.
“At All Aces Promotional Staffing, we believe quality staffing isn’t just about filling a roster, said Lauren Raimondi, Owner and CEO. “It’s about bringing energy, professionalism, and brand-authenticity to every event. In an uncertain hiring climate, our commitment to compliance, training, and a nationwide pool of experienced talent ensures our clients can still deliver standout experiences. We’re proud to help brands connect meaningfully with their audiences, and we’re ready to support their 2026 campaigns with the reliability and creativity they deserve.”
Plan Ahead to Prevent Staffing Gaps
Effective event staffing begins long before the event itself. Industry best practices emphasize the importance of planning schedules well in advance, ideally 3-4 weeks before a high-demand event, to avoid last-minute chaos and give staff time to confirm availability and prepare. Early scheduling also allows organizers to balance workloads and reduce burnout.
Balance Staff Skills and Roles
Organizing your workforce based on specific strengths and roles ensures coverage where it matters most. Deploying seasoned team members across critical shifts, and pairing them with less experienced staff, maintains service quality throughout the event.
Build in Flexibility for Real-Time Changes
High-demand events often bring unexpected changes. Incorporate floaters or backup staff who can step in when needed, and use scheduling tools to quickly adjust shifts or communicate updates in real time.
Communicate Schedules Clearly
Sharing schedules early and using centralized communication channels keeps everyone informed and reduces the risk of no-shows or confusion on event day.
Leverage Agency Expertise
Since 2007, All Aces Promotional Staffing has been working with event and conference coordinators, marketing and advertising agencies, brands, and PR firms to deliver flawless events, from trade shows and conferences to experiential marketing programs and mobile marketing tours.
Deep, Nationwide Talent Network — This professional promotional staffing agency maintains a large, vetted database of brand ambassadors, event staff, and promotional professionals across the United States, allowing clients to source qualified staff even when hiring demand spikes.
Compliance & Payroll Peace of Mind — All staff are onboarded as W-2 employees nationwide, ensuring compliance with labor laws and protecting both clients and workers.
Flexible, Scalable Solutions — Turnkey staffing services are available for everything from small regional pop-ups to large-scale multi-city activations, conferences, and experiential tours.
Proven Growth and Industry Recognition — As an award-winning, woman-owned business recognized by the Inc. 5000 list of fastest-growing private companies in America, All Aces Promotional Staffing has demonstrated resilience and adaptability in a shifting market.
For more insights or help planning your staffing strategy, visit acespromo.com.
Lauren Raimondi
All Aces Promotional Staffing
+1 646-829-1602
email us here
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